Cookie Policy

Introduction

This Privacy Policy explains how Olinio (“we”, “us”, “our”, or “Olinio”) processes personal data of individuals who visit our website at https://olinio.com.cy, use our services, or interact with us in any capacity. This policy informs you about your privacy rights and how data protection law protects you.

This Privacy Policy applies to natural persons who are current or potential customers of Olinio, website visitors, newsletter subscribers, job candidates, or anyone who provides personal data to us through any means.

We comply with the General Data Protection Regulation (GDPR) (Regulation (EU) 2016/679) and any applicable local data protection laws.

Effective Date: 16.09.2025
Last Updated: 16.09.2025

Who We Are

Olinio is a leading recruitment company specialising in comprehensive talent acquisition solutions for businesses. We provide recruitment services, talent acquisition strategy, executive search, and workforce planning services to help companies find and hire the best candidates for their organisations.

Contact Information:

Company Name: Olinio
Website: https://olinio.com.cy
Email: [email protected]
Data Protection Officer Email: [email protected]

For all privacy-related inquiries, including requests to exercise your legal rights, please contact our Data Protection Officer at [email protected].

The Types of Personal Data We Collect and Process

We may collect, use, store, and transfer the following categories of personal data:

3.1 Contact Information

First and last names
Business names and job titles
Email addresses
Phone numbers
Postal addresses
Company information

3.2 Technical and Usage Data

IP addresses
Browser type and version
Device information
Operating system
Pages visited on our website
Time and date of visits
Referring websites
Cookies and similar tracking technologies

3.3 Service-Related Information

Information provided during recruitment consultations
Job requirements and specifications
Hiring needs and preferences
Support ticket details
Service preferences
Communication history

3.4 Candidate Personal Data

CV/Resume information
Educational background
Work experience
Skills and qualifications
References and recommendations
Interview notes and assessments
Salary expectations
Availability and notice periods

3.5 Financial Information

Payment details
Billing addresses
Transaction records
Invoice information
Fee structures and commission details

3.6 Marketing and Communication Data

Marketing preferences
Newsletter subscriptions
Communication preferences
Event attendance records
Professional networking interactions

3.7 Special Categories of Data

In the course of recruitment services, we may process special categories of personal data, including:

Health information (where relevant to job requirements)
Information about criminal convictions (for background checks)
Diversity and inclusion data (with explicit consent)

Such processing occurs only with explicit consent, legal requirement, or substantial public interest, and appropriate safeguards are implemented.

How, Why, and on What Legal Basis We Collect and Process Personal Data

4.1 How We Collect Data

Direct Collection:

When you contact us through our website, email, or phone
When you submit job applications or CVs
When you request recruitment services
When you subscribe to our newsletter
When you engage our services
When you attend our events or webinars
During recruitment interviews and assessments

Automated Collection:

Through website analytics and cookies
During video interviews and assessments (with permission)
Through applicant tracking systems

Third-Party Sources:

Professional networking platforms (LinkedIn, etc.)
Business partners and referrals
Public business directories
Professional references
Background check providers

4.2 Why We Process Your Data

We process personal data for the following legitimate business purposes:

Recruitment Services:

To provide recruitment and talent acquisition services
To match candidates with suitable job opportunities
To conduct interviews and assessments
To manage client and candidate relationships
To process background checks and references

Business Administration:

To respond to inquiries and communications
To manage contracts and agreements
To conduct business analysis and improvement
To maintain accurate business records
To process payments and billing

Marketing and Communication:

To send service updates and newsletters (with consent)
To inform you about relevant job opportunities
To conduct market research and surveys
To maintain professional networks

Legal and Security:

To comply with legal obligations
To protect our business interests and rights
To prevent fraud and ensure security
To resolve disputes and enforce agreements

4.3 Legal Basis for Processing

We process your personal data under the following lawful bases:

Contract Performance: When processing is necessary for performing our contract with you or taking steps at your request before entering into a contract.

Legitimate Interests: For our legitimate business interests, including:

Providing and improving our recruitment services
Direct marketing to existing clients
Network and information security
Business development and administration
Maintaining candidate databases for future opportunities

Legal Obligation: When we must process data to comply with legal requirements, including employment law and background check requirements.

Consent: For special categories of data, direct marketing to non-clients, diversity data, and certain cookies (where required).

Substantial Public Interest: For processing related to employment, social security, and social protection requirements.

Sharing and Disclosure of Personal Data

We may share your personal data with:

5.1 Service Providers

Cloud hosting providers
Payment processors
Background check providers
Assessment and testing platforms
Professional advisors (lawyers, accountants)
Email marketing and communication platforms

5.2 Business Partners

Client companies seeking candidates
Partner recruitment agencies
Subcontractors providing services on our behalf
Professional networks and associations

5.3 Candidates and Employers

Sharing candidate profiles with prospective employers (with consent)
Providing employer information to candidates
Reference checks and verifications

5.4 Legal Requirements

Regulatory authorities and government bodies
Law enforcement agencies
Courts and legal proceedings
Immigration and work permit authorities

5.5 Business Transfers

In the event of a merger, acquisition, or sale of business assets, personal data may be transferred to the acquiring entity.

All third parties are contractually obligated to protect your data and use it only for specified purposes in accordance with our instructions and applicable data protection laws.

International Transfers of Personal Data

Some of our service providers and clients are located outside the European Economic Area (EEA). When we transfer personal data outside the EEA, we ensure adequate protection through:

Adequacy Decisions: Transfers to countries with adequate data protection as determined by the European Commission
Standard Contractual Clauses: Using EU-approved standard contractual clauses
Certification Schemes: Ensuring providers have appropriate certifications
Your Explicit Consent: When you have specifically agreed to the transfer

For more information about our international transfer safeguards, contact our Data Protection Officer.

Data Retention

We retain personal data only for as long as necessary to fulfil the purposes for which it was collected, including:

Client Service Data: For the duration of our business relationship, plus 7 years for financial records

Candidate Data: Up to 2 years for unsuccessful candidates (unless consent given for longer retention), up to 7 years for placed candidates

Website Data: Up to 2 years for analytics purposes

Marketing Data: Until you unsubscribe or withdraw consent

Legal Requirements: As required by applicable employment laws and regulations

We regularly review our data retention practices and securely delete or anonymise data when no longer needed.

Data Security

We implement appropriate technical and organisational measures to protect your personal data, including:

Encryption of data in transit and at rest
Access controls and authentication systems
Regular security assessments and updates
Employee training on data protection
Secure candidate database management
Incident response procedures

While we strive to protect your data, no method of transmission or storage is 100% secure. We cannot guarantee absolute security. However, we will notify the Cyprus Commissioner for Personal Data Protection and affected individuals within the timelines required by GDPR.

Cyprus Commissioner for Personal Data Protection: Website: https://www.dataprotection.gov.cy/dataprotection/dataprotection.nsf/home_en/home_en?opendocument Address: Kypranoros 15, Nicosia 1061, Cyprus

Your Rights Under GDPR

You have the following rights regarding your personal data:

9.1 Right of Access

Request a copy of the personal data we hold about you

9.2 Right to Rectification

Request correction of inaccurate or incomplete data

9.3 Right to Erasure (“Right to be Forgotten”)

Request deletion of your personal data in certain circumstances

9.4 Right to Restrict Processing

Request a limitation of processing in certain situations

9.5 Right to Data Portability

Request the transfer of your data to another organisation

9.6 Right to Object

Object to processing based on legitimate interests or for direct marketing

9.7 Rights Related to Automated Decision-Making

Rights regarding automated decision-making and profiling in recruitment processes

To exercise any of these rights, contact our Data Protection Officer at [email protected]. We will respond within one month of receiving your request.

Consent and Withdrawal

Where we rely on your consent for processing, you have the right to withdraw consent at any time. Withdrawal does not affect the lawfulness of processing before withdrawal.

To withdraw consent for marketing communications, use the unsubscribe link in our emails or contact [email protected].

Cookies and Website Technologies

We use cookies and similar technologies to:

Ensure website functionality
Analyse website usage
Remember your preferences
Provide personalised content
Track job application sources
Improve candidate experience

You can control cookie settings through your browser preferences. For detailed information about our cookie usage, please see our Cookie Policy.

Children’s Privacy

Our services are not directed at children under 16 years of age. We do not knowingly collect personal data from children under 16. If we become aware that we have collected such data, we will delete it promptly.

Marketing Communications

We may send you marketing communications if:

You have consented to receive them
You are an existing client, and the communications relate to similar services
We have a legitimate interest in marketing to you
You are a candidate and we have job opportunities that match your profile

You can opt out of marketing communications at any time by:

Using unsubscribe links in emails
Contacting [email protected]
Updating your preferences in your account

Data Protection Officer

We have appointed a Data Protection Officer responsible for overseeing data protection compliance. Contact our DPO for:

Privacy-related questions
Exercising your rights
Data protection complaints
General data protection inquiries

DPO Contact: [email protected]

Complaints and Supervisory Authority

If you believe we have not handled your personal data properly, you can:

Contact our Data Protection Officer at [email protected]
Lodge a complaint with the Cyprus Commissioner for Personal Data Protection
Contact your local supervisory authority if you’re in another EU country

Changes to This Privacy Policy

We may update this Privacy Policy periodically to reflect:

Changes in our business practices
Legal or regulatory requirements
Improvements in our data protection practices

We will notify you of significant changes through:

Email notifications
Website announcements
Updated effective dates

Contact Information

For any questions about this Privacy Policy or our data practices:

Olinio
Email: [email protected]
Website: https://olinio.com.cy

Data Protection Officer
Email: [email protected]

This Privacy Policy was last updated on 16.09.2025 and is effective as of 16.09.2025.

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